Administrative Services Assistant
University of Kentucky
Lexington, KY
Full-time
Administration / Clerical
Posted on April 18, 2024
Posting Details
Posting Details
Job Title
Administrative Services Assistant
Requisition Number
RE44936
Working Title
Compliance Coordinator
Department Name
3J532:STEPS Temporary Employment
Work Location
Lexington, KY
Grade Level
42
Salary Range
$17.24-27.59/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
4 yrs
Required License/Registration/Certification
None.
Physical Requirements
Repetitive data entry and computer work; and working with light weight office items under 5 pounds.
Shift
Primarily days with core hours from 8:00 am – 5:00 pm; Monday – Friday; and additional hours required as workload demands could include some holidays and weekends.
Job Summary
STEPS Temporary Employment is a full-service, internal staffing solution for the University of Kentucky. STEPS is responsible for the recruitment, selection, and performance management of temporary employees throughout the University including UK HealthCare. This service center provides a valuable staffing solution to our institution by hiring over 1,200 employees per year and averaging 900 employees on payroll. This position will support the STEPS service center by completing administrative tasks to ensure all STEPS temporary employees remain in compliance with required trainings, orientation attendance, along with other aspects of their temporary employment assignment.
The STEPS Compliance Coordinator will be part of a dedicated team and directly responsible for ensuring compliance standards are met. This includes but is not limited to accurate STEPS temporary job creation, extensive reporting and analysis, as well as active dialog with hiring departments and STEPS team members. The role will also ensure all processes and standards around hiring and separation are met. Working with HR Manager / STEPS or appropriate team member to address any concerns identified. Collaboration with departments and STEPS team members will also be essential along with providing excellent customer service.
The Human Resources Employment department is committed to promoting work-life balance by offering flexibility. This position includes exceptional benefits and provides opportunities for career growth.
Skills / Knowledge / Abilities
The essential job functions of this position require you to: communicate and build working relationships with staff, faculty and candidates from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position; repetitive data entry and mass data manipulation; interact with individuals from various levels throughout the university and work successfully in a team as well as independently.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
04/28/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Administrative Services Assistant
Requisition Number
RE44936
Working Title
Compliance Coordinator
Department Name
3J532:STEPS Temporary Employment
Work Location
Lexington, KY
Grade Level
42
Salary Range
$17.24-27.59/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
4 yrs
Required License/Registration/Certification
None.
Physical Requirements
Repetitive data entry and computer work; and working with light weight office items under 5 pounds.
Shift
Primarily days with core hours from 8:00 am – 5:00 pm; Monday – Friday; and additional hours required as workload demands could include some holidays and weekends.
Job Summary
STEPS Temporary Employment is a full-service, internal staffing solution for the University of Kentucky. STEPS is responsible for the recruitment, selection, and performance management of temporary employees throughout the University including UK HealthCare. This service center provides a valuable staffing solution to our institution by hiring over 1,200 employees per year and averaging 900 employees on payroll. This position will support the STEPS service center by completing administrative tasks to ensure all STEPS temporary employees remain in compliance with required trainings, orientation attendance, along with other aspects of their temporary employment assignment.
The STEPS Compliance Coordinator will be part of a dedicated team and directly responsible for ensuring compliance standards are met. This includes but is not limited to accurate STEPS temporary job creation, extensive reporting and analysis, as well as active dialog with hiring departments and STEPS team members. The role will also ensure all processes and standards around hiring and separation are met. Working with HR Manager / STEPS or appropriate team member to address any concerns identified. Collaboration with departments and STEPS team members will also be essential along with providing excellent customer service.
The Human Resources Employment department is committed to promoting work-life balance by offering flexibility. This position includes exceptional benefits and provides opportunities for career growth.
Skills / Knowledge / Abilities
The essential job functions of this position require you to: communicate and build working relationships with staff, faculty and candidates from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; perform work in a sedentary position; repetitive data entry and mass data manipulation; interact with individuals from various levels throughout the university and work successfully in a team as well as independently.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Deadline to Apply
04/28/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * This position is responsible for various compliance processes. Please describe how your previous experience(s) relate(s) to the responsibilities listed in the job summary for this position.
(Open Ended Question) - * Please describe your experience writing reports, extracting data for reports and/or manipulating large amounts.
(Open Ended Question) - * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- Indeed.com
- A Colleague, Friend and/or Family Member
- UK Job Fair
- None of the Above
Required Documents
- Resume
- Cover Letter
