Payroll / Human Resources Clerk

TOWN OF RICHLANDS   Richlands, VA   Full-time     Accounting
Posted on September 8, 2021

Position Available
Town of Richlands – Town Hall
Payroll / Human Resources Clerk

The Town of Richlands is currently accepting applications for the position of payroll/human resources clerk.

Nature of Work:
Handle employee relations, payroll, benefits, and training. Responsible for all areas of payroll process, from time recording accuracy to payments to employees and/ or benefits. Responsible for recruiting efforts, screening, interviewing, and on-boarding of all new employees. Must be able to manage multiple tasks, meet deadlines, and be able to work cooperatively with people of all departments and within the community. Requires high levels of confidentiality, along with excellent written and oral communication skills.

Examples of Job Duties:
• Position is deadline driven, the ability to meet deadlines is essential to payroll and processing.
• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Knowledge of Employee/Employer Workers Compensation requirements and filling.
• Prepare Job Notices and Job Postings for open positions, may be required to conduct or assist with interviews, and must gain a working knowledge of all departments within the Town.
• Perform reference and perform background checks
• Inform applicants about job details such as benefits and conditions
• Conduct new employee orientations
• Process paperwork, maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.
• Advise managers on organizational policy matters such as equal employment opportunity, labor laws, sexual harassment, and employee relations.
• Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
• Represent organization at personnel-related hearings and investigations.
• Prepare personnel forecast to project employment needs.
• Prepare and follow budgets for personnel operations.
• Develop, administer, and evaluate performance standards, and review all employer policies to ensure employer guidelines and requirements are being meet or exceed.
• Oversee the evaluation, classification and rating of occupations and job positions.
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Minimum Education, Experience, and Licenses:

A bachelor’s degree in business, accounting, or finance preferred. Or any
combination of education, training, and experience, that would provide the
required knowledge, skills, and abilities to successfully maintain

Knowledge, Skills, and Abilities:
Must have knowledge of all state and federal laws. Knowledge of office terminology procedures and equipment; business arithmetic and English; and ability to understand and follow simple oral and written directions. Must have knowledge of Microsoft Office Applications. Must have the ability to establish and maintain an effective working relationship with the public and other employees. Must be able to use good judgment, tact, and courtesy at all times.
Must have the ability to Analyze Information, Data Entry Skills, Maintain a Great Deal of Attention to Detail and Confidentiality, Financial/Accounting Software

Knowledge and Skills, Skillful Verbal Communication, and the Ability to MultiTask.

Physical Standards:
Employee must display a professional appearance and dress attire that promotes the Town of Richlands and its employees. Must be physically able to operate a variety of automated office machines, but not limited to computers, typewriters, calculators, copiers, facsimile machine, and postage machines.

Work Standards:
Normal place of employee will be the Town of Richlands Town Hall. Travel and training should be expected that would require out of town trips.

Equal Employment/Affirmative Action Employer.