Accounts Payable Assistant
Old Dominion University
Norfolk, VA
Full-time
Accounting
Posted on April 11, 2024
Posting Details
Posting Details
Working Title
Accounts Payable Assistant
Position Number
HR2150
Department
FINANCE OFFICE
Location
Norfolk, VA
Type of Position
Hourly
Type of Job
Hourly/Wage
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This hourly position assists Accounts Payable with researching, analyzing, and resolving vendor past due notices, problem/defective invoices, and departmental inquiries for assigned vendors. It prepares invoices for payment, performs statement reconciliations, and provides communication and follow up to both internal and external stakeholders.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of general bookkeeping and Accounts Payable. Working knowledge of generally accepted accounting principles (GAPP). Working knowledge of and demonstrated ability to comply with state regulations, Commonwealth Accounting Policies and Procedures (CAPP).
Basic knowledge and demonstrated ability to work with Word and Excel. Excellent customer services skills. Proficient analytical skills. Proficient skill in the operation of general office equipment, including adding machine, printer, copier, facsimile and computer. Demonstrated ability to work independently in a faced paced environment. Demonstrated ability to communicate orally and written.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Some experience processing accounts payable vendor payments, petty cash reimbursements, bookkeeping or general accounting. Some data entry experience.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Advanced accounting or bookkeeping training, knowledge, or experience.
Some Banner experience.
Conditions of Employment
Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02566
Job Open To
General Public
Open Date
03/11/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
Resume and Cover letter must be submitted as an attachment
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
https://www.odu.edu/
Department Home Page
https://www.odu.edu/procurement/accounts-payable
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Accounts Payable Assistant
Position Number
HR2150
Department
FINANCE OFFICE
Location
Norfolk, VA
Type of Position
Hourly
Type of Job
Hourly/Wage
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This hourly position assists Accounts Payable with researching, analyzing, and resolving vendor past due notices, problem/defective invoices, and departmental inquiries for assigned vendors. It prepares invoices for payment, performs statement reconciliations, and provides communication and follow up to both internal and external stakeholders.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of general bookkeeping and Accounts Payable. Working knowledge of generally accepted accounting principles (GAPP). Working knowledge of and demonstrated ability to comply with state regulations, Commonwealth Accounting Policies and Procedures (CAPP).
Basic knowledge and demonstrated ability to work with Word and Excel. Excellent customer services skills. Proficient analytical skills. Proficient skill in the operation of general office equipment, including adding machine, printer, copier, facsimile and computer. Demonstrated ability to work independently in a faced paced environment. Demonstrated ability to communicate orally and written.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Some experience processing accounts payable vendor payments, petty cash reimbursements, bookkeeping or general accounting. Some data entry experience.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Advanced accounting or bookkeeping training, knowledge, or experience.
Some Banner experience.
Conditions of Employment
Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02566
Job Open To
General Public
Open Date
03/11/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
Resume and Cover letter must be submitted as an attachment
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
https://www.odu.edu/
Department Home Page
https://www.odu.edu/procurement/accounts-payable
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have experience processing accounts payable vendor payments, petty cash reimbursements, bookkeeping, or general accounting?
- Yes
- No
- Please describe your experience with accounts payable.
(Open Ended Question)
Required Documents
- Resume
- Cover Letter/Letter of Application
- AHP Letter