Administrative Support Coordinator, ROTC
Cal Poly, San Luis Obispo
San Luis Obispo, CA
Full-time
Administration / Clerical
Posted on April 17, 2024
Administrative Support Coordinator, ROTC
Job No: 537618
Work Type: Staff
Location: San Luis Obispo
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Job Summary
Under the direction of the department head for Military Science, the Administrative Coordinator serves as the principle administrative aide to the Department Chair, and primary Army ROTC program support providing interface between the University and U.S. Army personnel assigned to the Army ROTC program. The incumbent must be knowledgeable of the California State University, California Polytechnic policies and procedures and be able to learn and understand relevant U.S. Army guidelines in support of the program's mission of producing officers for the U.S. Army. This position's responsibilities include but are not limited to: coordinating office operations; screening student records/applications to determine admission and contracting eligibility; maintaining and providing updates to websites and social media accounts; tracking and monitoring budget expenditures and processing related fiscal transactions; and providing lead work direction to student assistants. Additionally, the incumbent must possess strong communication and organization skills and must be able to work independently.
Department Summary
The Reserve Officers' Training Corps (ROTC) Leadership department, situated within the College of CAFES, functions as an academic unit catering to approximately 75 students (with potential fluctuations up to 100). It offers one minor and supplementary non-military science major courses to support leadership minors. Additionally, ROTC provides hands-on leadership instruction to other departments/courses upon request. When fully staffed, the department comprises a department head, four faculty members, one Department of Army (DA) office support administrator, one DA supply management employee, and one DA Recruitment Organizer. ROTC is a highly selective program tailored for individuals preparing for leadership roles within large organizations. At California Polytechnic Army ROTC, military science electives are seamlessly integrated with practical leadership training, preparing cadets for future roles as Army officers. Upon completion of the program and graduation from college, cadets are commissioned as second lieutenants in the U.S. Army, Army Reserve, or Army National Guard.
Key Qualifications
- Experience to be fully functional in all technical aspects of work assignments.
- Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
- Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
- Ability to independently handle multiple work unit priorities and projects.
- Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
- Working knowledge of budget policies and procedures.
- Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
- Ability to draft and compose correspondence and standard reports.
- Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Education and Experience
High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).
Salary:
Anticipated Hiring Range: $44,000 - $53,000 Per Year
Classification Range: $42,060 - $66,096 Per Year
Cal Poly
Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Diversity Statement
At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer.
Supplemental Information
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu.
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.
Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).
Positions are posted for a minimum of 14 calendar days.
To Apply: All applicants must apply online at: https://jobs.calpoly.edu/sl/en-us/job/537618/administrative-support-coordinator-rotc.
About Us
Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
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