Department Coordinator

Bowdoin College Brunswick, ME Full-time Administration / Clerical

Posted on April 17, 2024

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Department Coordinator

Posting Number: S01272JP

Department: English

Job Summary:
Under the supervision of the Department Chair -English and Director of the Schiller Coastal Studies Center, the Academic Department Coordinator - English and Administrative Coordinator - Schiller Coastal Studies Center plans and coordinates all administrative functions for the English Department and Schiller Coastal Studies Center.

These responsibilities include:

responding to inquiries and requests from students, administrators, faculty, as well as from people outside the College
setting up department and committee meetings
contacting students at the request of faculty
ordering office supplies and maintaining departmental office equipment
managing department and program budgets: process bills using online program; order supplies and equipment; track spending and keep chairs informed of spending levels
coordinating with grants administrators on grant-related expenses
providing administrative support on faculty searches (i.e., set up and maintain candidate files, prepare correspondence with candidates, make arrangements (hotel, meals, transportation, schedule) for candidates coming to campus for interviews or for remote interviews (e.g. Zoom meeting scheduling)

Hourly range for this position is expected to be: Minimum $21.35 - Maximum $22.55/per hour

Benefits and Perks:

A variety of health insurance plans
Life insurance, disability insurance, and a generous retirement plan
Paid time off - Vacation, Personal, and Holidays
Paid parental leave
Access to many of the College's facilities including the gym and pool
And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements:
Required:

High School Diploma or equivalent.
Solid understanding and strong working knowledge of Microsoft Word, Excel, e-mail, database and webpage maintenance.
Willingness and initiative to learn new computer applications.
Ability to organize and prioritize work tasks and accomplish them efficiently and accurately.
Knowledge of processing bills and managing accounts.
Strong customer service skills (visitor and telephone reception).
Exceptional verbal and written communication skills
Ability to successfully work independently in a one-person office environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred:

Some college work or associate’s degree strongly preferred.
Ability to troubleshoot minor computer problems.

Experience Requirements and/or Equivalents:
Required:

Proven experience in an administrative support role or similar position.
The successful candidate will be subject to a criminal history background check.
Ability to work independently and collaboratively in a fast-paced environment.
Strong attention to detail and accuracy in work.

Preferred:

Experience in an academic setting.
Prior experience with maintaining web pages and calendar software.
Some knowledge of processing bills, managing accounts, and familiarity with accounting software

Standard Work Days and Hours:

This is a full-time, year round position working Monday – Friday between 8:30 am – 5:00 pm (40 hours/week, 1.00 FTE).
The anticipated start date for the candidate selected will be on or after August 5, 2024.

About Bowdoin:
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift:

Employment Category: Full Time Year Round

Benefits Eligible: Yes

Pay Type: Hourly

Background Check Package Requirements: Support Staff

Is driving a Bowdoin vehicle an essential function of this job?:

Is a pre-placement physical required for this position?: No

Posting Date: 04/26/2024

Applications Accepted Until:

Open Until Filled: No

Special Instructions to Applicants:

EEO Information:
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

To apply, visit https://careers.bowdoin.edu/postings/13908jeid-cbd9fcd08e14e24088d38235245acc0a

Apply Now

Department Coordinator

Bowdoin College

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